Studios
A studio is the location where bookings, visits, forms, sales, ideas, and payroll activity happen. Every Cloud starts with one studio. You can add physical locations, or use separate studios for parts of the business that should keep their own calendar, forms, sales, and payroll.
REV23 does not charge per studio. Subscription cost is based on seats.
Switch studios
Section titled “Switch studios”When your Cloud has more than one studio, use the studio switcher in the sidebar to change the active studio. REV23 remembers your selection.
The active studio controls the bookings, visits, forms, ideas, sales activity, payroll periods, and studio-level reports shown in the app. Switching studios changes the current view; it does not move or copy any records.
Customers, users, templates, service types, medical conditions, sources, flags, and supply catalogs are shared across the Cloud. Studio assignments can narrow where a user or service type is available, and template mappings can override the shared default for one studio.
Add or edit a studio
Section titled “Add or edit a studio”Open Settings → Cloud → Studios. Select a studio to edit it, or select Add studio to create another one.
Set the following details for each studio:
- Name — Required. The studio’s full name.
- Short name — Optional. Used in compact places such as the studio switcher.
- Logo and brand color — The logo appears on the studio’s customer-facing pages. The brand color stands in wherever no logo is set and can be used in a branded payment-reader image.
- Contact — Email, phone number, and website.
- Address — Search for an address or enter it manually.
- Locale — Controls the local date, time, number, and currency formats.
- Time zone — Controls how appointment times and studio activity are displayed.
- Local codes — Health department codes, permit numbers, license numbers, or other identifiers you need to keep with the studio.
Confirm the time zone
Section titled “Confirm the time zone”Confirm the detected time zone during initial setup, and select it when adding another studio. Appointment times, reminders, booking windows, and payroll boundaries use the studio’s local time rather than the device’s time zone.
Set the correct time zone before enabling payroll. Changing it later does not move pay-period boundaries that already exist.
Turn on payroll for one studio
Section titled “Turn on payroll for one studio”Payroll has two controls. First enable the Payroll feature for the Cloud at Settings → Cloud → Features. Then open Settings → Cloud → Studios and turn it on for each studio that will use it.
The first time payroll is enabled for a studio, choose the start of its first pay period. Turning payroll off hides that studio’s payroll surfaces but preserves its periods and earnings. Different studios in the same Cloud can make different choices.
Public pages
Section titled “Public pages”Each studio controls which contact details appear on its public pages:
- Show studio email — Shows the studio email. On by default.
- Show studio phone — Shows the studio phone number. On by default.
- Allow provider contact info — Allows public contact details from the provider’s profile. When this is off, only the studio’s allowed contact details appear. On by default.
Add the studio’s Facebook, Instagram, X, YouTube, TikTok, LinkedIn, and website links as needed. Public Web Sign, Ideas, and care pages can show these links.
Set the public page theme
Section titled “Set the public page theme”Open Settings → Cloud → Public Pages to choose the accent theme used by online booking, Web Sign, Ideas, and care pages. This setting belongs to the entire Cloud, not one studio. Customers can still choose light or dark mode on public pages.
Review platforms
Section titled “Review platforms”Add direct Google, Yelp, or Facebook review URLs for Care Journey review prompts. A positive or neutral response opens the first configured review link. Negative feedback is sent privately to the studio.
At least one review URL must be set before the public review prompt can appear.
QR codes
Section titled “QR codes”Each studio can generate two QR codes:
- Sign in — Opens Web Sign for that studio.
- Share an idea — Opens the studio’s public Ideas page.
Print the codes or show them on a device for customers to scan.
User access
Section titled “User access”Users with no studio assignments can work in every studio. To restrict someone to specific locations, open their settings and use the Studios tab. See Users.
Permissions
Section titled “Permissions”Editing studios requires Studios → Edit, which is included in the Manager role. Only the subscription owner can delete a studio. See Roles & Permissions.