My Ink

My Ink tracks your bottles: lot and batch numbers, printed expiration dates, when you opened them, and the manufacturer’s period after opening. Open it from Me. It covers tattoo inks, permanent makeup pigments, and microblading pigments.

The shared ink catalog defines the products by manufacturer, color, and name. My Ink records your individual bottles of those products. Session ink records connect the colors and bottle details you used to a particular customer’s procedure.

Why track your ink

• Keep required records without repeated typing. Enter your bottle details once, then review and reuse them when recording ink in a session. The fields your health department requires depend on your local rules.
• Catch expiring bottles before an inspection. Track the printed expiration and the manufacturer’s usable life after opening. An opened bottle can reach its after-opening deadline before its printed expiration.
• Remember your colors when that tattoo returns. Earlier sessions keep a history of your work for touch-ups and continuations, even where local rules do not require ink logging.

Recorded lot numbers also give you something to check against a recall notice. REV23 does not automatically detect ink recalls or send recall notifications.

Adding a bottle

You can record a bottle ahead of time from My Ink or while adding ink to a service session. Both routes save the bottle to My Ink.

Add a bottle from My Ink

Select New on My Ink, then search or browse the ink catalog. Filter by manufacturer or color when you need to narrow the results.

If the ink is not in the catalog, type its name and select Create. Enter its name, manufacturer, and color, then select Create Ink.

Enter the details for your specific bottle:

Field	Description
Lot Number	The lot number printed on the bottle.
Batch Number	The batch number, if separate from the lot.
Expiration Date	The printed expiration date on the bottle.
Opened Date	The date you opened the bottle. Defaults to today; change it if you opened the bottle earlier, or clear it if it is still unopened.
Durability (months)	The manufacturer’s specified period after opening (PAO), in months. Use the product’s instructions rather than estimating a usable life.

Select Add to Collection to save the bottle. These bottle-detail fields are optional in REV23, but your health department may require them in your records or on your labels.

Add a bottle while recording a session

For a session assigned to you, you can add the bottle without leaving your work:

1. Open the session’s Ink section, select Add Ink, then use Search to find the product.
2. Select a product that is not yet in your My Ink collection. Enter its lot, batch, printed expiration, opened date, and durability. If the product is missing from the catalog, create it first with its name, manufacturer, and color.
3. Select Add & Continue. This saves the bottle to My Ink and copies its lot, batch, and printed expiration into the session entry for review.
4. Confirm that the session details match the bottle you used. Add a formula if needed, then select Add to record the ink in the session.

When search or a suggestion pre-fills an existing bottle but you are using a replacement, select New bottle?. An expiration warning uses New Bottle for the same route. Enter the replacement bottle’s details, select Add & Continue, then review and use Add for the session record.

Add & Continue and Add save separate records. Saving the bottle does not document that it was used in the procedure. If you are recording ink for another artist’s service, the new bottle belongs to that assigned artist’s My Ink collection; confirm the details with them.

Expiration tracking

My Ink uses two dates to calculate expiration status:

• Printed expiration — The expiration date on the bottle.
• After-opening deadline — The opened date plus the manufacturer’s durability in months. Both fields are needed to calculate it.

Expiration status uses the earlier of these two dates. If only one can be calculated from your record, REV23 uses that date.

For example, a bottle with a printed expiration of December 31, 2026, opened on February 1, 2026, with a six-month PAO reaches its after-opening deadline on August 1, 2026. My Ink uses August 1 for its expiration status. A printed expiration earlier than August 1 would take precedence instead.

Status	Meaning
Expiring Soon	The earlier available deadline falls between today and 30 days from today, including both dates.
Expired	The earlier available deadline is before today.

Missing dates do not mean unexpired

If neither deadline can be calculated, REV23 cannot flag the bottle by date. A missing expiration status does not establish that your ink is safe to use. Check your physical bottle, the manufacturer’s instructions, and your local requirements.

Filtering your collection

Search your collection by ink name, base color, manufacturer, or lot number. Filter by manufacturer or base color to find your bottles.

Use Expiring Soon when reviewing upcoming bottle deadlines, and Expired when checking bottles already past a deadline. Review your bottles regularly rather than waiting for an inspection.

Editing and removing bottles

Use Edit to correct a bottle’s lot number, batch number, dates, or durability. When you start a replacement bottle, add it as a new bottle with its own details.

Use Remove when a bottle no longer belongs in your collection, such as after it is empty or discarded. Removing a record does not replace physically disposing of expired ink as required.

On sessions

When you select an owned ink from session suggestions or search results, its recorded lot, batch, and expiration date pre-fill the session entry. Compare those details with the bottle you actually used, then select Add. Selecting the ink alone does not save a session record.

The session’s Expiration Date pre-fills from the bottle’s stored printed expiration. The calculated after-opening deadline controls expiration warnings; it does not automatically replace that session field. Review the date your procedure record needs under your local requirements.

See Recording ink in a session for the complete procedure-record workflow and how suggestions help when you return to earlier work.

Local ink-record requirements

Ink traceability involves two separate responsibilities:

• Procedure records document which ink and lot went into a particular customer’s procedure.
• Bottle management tracks printed expiration, the date opened, and any manufacturer-specified PAO, together with required physical labeling and disposal.

Requirements vary by jurisdiction. These examples were checked August 26, 2026; they are not a complete jurisdictional guide or legal advice.

• New Jersey: N.J.A.C. 8:27-4.9(b)3 requires the pigments used and each pigment’s lot number in the customer’s procedure record. This specific provision does not also require expiration dates. See the official regulation, PDF page 9.
• Hamilton County, Indiana: Ordinance 10-14-24-A requires procedure records to include the expiration date, brand, color, and batch and/or lot number of inks and pigments used. This is a county requirement, not a rule for all Indiana studios. See the official ordinance, printed page 13.
• Michigan: Body Art Rule 13(25) prohibits using expired products and requires their disposal. Products with a secondary expiration period after opening must be physically labeled with the opened date and new expiration date. A session record alone does not meet that labeling requirement. See the official state rules summary, PDF page 2.

Confirm your local requirements

My Ink does not replace physical bottle labels, guarantee inspection compliance, or establish that ink is safe to use. Confirm required fields, labels, retention periods, and accepted record formats with your local health department. Do not assume that keeping a session record or printing a release form satisfies every requirement.

Permissions

My Ink appears in Me for artists with an artist seat and a Tattoo, PMU, or Microblading skill. Those skills grant Ink & Pigments → Manage, the permission My Ink uses; see Roles & Permissions.