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Quick Start: Add a tattooer

Since Harley is the user who installed REV23 Desktop and went through the setup wizard, an account for her was automatically created and added to the Manager role. However, we will still need to add Pam as a tattooer (in the Service Provider role) and Selina as a body piercer and manager.

Create a new user

  1. Use the navbar to navigate to Security > Employees.

    REV23 Desktop

  2. Click the New action on the ribbon. The Employee Detail View will appear.

    REV23 Desktop

  3. Fill out the basic information for the user. We’ve filled out the standard details, such as her name and gender and you can get as detailed (or basic) as you want with this information. There are additional properties you can explore now, but are outside of the scope of this quick start. Here are the things you should pay attention to now:

    • User Name: User name is required. Usually a first name will be acceptable, or first initial + last name. Whatever works for you!
    • Email address: Preferably one they can check using their mobile device. If you’re going to set them up to see their schedule from their phone, this is the email address the instructions will go to.
    • Mobile Phone + Provider: This will allow this user to receive text messages from the system, for example if a client cancels an appointment within 24-hours, the artist can be notified by text.
    • Use Calendar: Whether this person will be visible on the shop’s calendar.
    • Display Color: The appearance of this user on the schedule.
    • Display Order: The order in which the user will appear on the schedule. The lower the number, the earlier they appear.
    • Use Cloud Calendar: Whether the users calendar is uploaded to REV23 Cloud Calendar.
    • Require a password change on next log on: By default, new users have an empty password. Checking this option will force them to select a new password when they log on for the first time.

    REV23 Desktop

  4. Click the Schedule tab to set this user’s schedule. Select the days and times the artist works.

    REV23 Desktop

Assign Roles

Roles are groups of security permissions the user will be granted. In this case, we are going to assign the user to only to the Service Provider role. They will be able to see their own services, and schedule appointments for themselves, but other than that, they do not have much access to the system.

  1. Click the Add Roles action in the ribbon.

    REV23 Desktop

  2. Select the Service Provider role.

    REV23 Desktop

  3. Click OK.

    Pro Tip: You can select multiple roles by holding down the CTRL key on the keyboard while clicking each role.

Assign Service Types

Since this user is a tattooer, we need to tell REV23 Desktop that she perform the Tattoo service type, as well as how they are paid for it.

  1. Click the Service Types tab
  2. Click the New action in the Service Types Nested List View.

    REV23 Desktop

    REV23 Desktop

    Set the following properties: - Service Type: Tattoo - Commission Type: Percent - Commission Percentage: 50%

  3. Click the Save & Close action, or CTRL+ENTER on your keyboard to save this record.

    REV23 Desktop

    Save & Close is one of the most common actions you will use in REV23 Desktop. It saves the current object to the database, but also Closes that window to return to the previous screen.

    Obviously, this would be time consuming to add a piercer’s service types this way. Don’t worry! We will demonstrate a shortcut to this in the next topic when we add a piercer.

Finish

We’re now done with this user. Click the Save & Close action, or CTRL+ENTER on your keyboard to save this record and close the Employee Detail View.

We’ve now added a tattooer to REV23 Desktop, and you should have learned some basic concepts about how to navigate around the software, create new objects and save those objects.

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