Inventory Items
An inventory item can be something you sell, something you consume during a service, or both. REV23 Desktop tracks the shared item description separately from studio-specific stock, price, vendor, commission, and reorder values.
That split matters in connected studios: changing the item’s name or jewelry specification changes the shared item, while changing On Hand or Sale Price changes the current studio’s inventory record.
Identity and organization
Section titled “Identity and organization”Name: The description used in lists and on sale receipts. It is required.
Description: Additional internal detail about the item.
Category: The required category used to organize item selection. Choosing a category can also supply its default department and item type.
Department: An optional higher-level reporting group, such as Aftercare or Jewelry.
Inventory Item Type: General, Tattoo, or Piercing. Piercing items can use structured jewelry details.
Manufacturer / Model Number: The maker and its model identifier.
Color / Material / Size: Shared descriptive values. Use Size for a general value such as XL or 1.5 oz; piercing gauge and dimensions belong under Jewelry Details.
UPC Barcode: The barcode printed by the manufacturer. Scan it while the field is active, or leave it empty and use REV23 Desktop’s generated barcode.
Active: Clear this when the current studio no longer uses the item.
Jewelry details
Section titled “Jewelry details”For a Piercing item, open Jewelry Details to set the jewelry type, gauge, length or diameter, and gem setting.
If Name is still empty, REV23 Desktop can build a consistent name from the jewelry details and other item properties. Enter the material and other identifying values before opening Jewelry Details when you want to use the generated name.
Vendor and purchasing
Section titled “Vendor and purchasing”Primary Vendor: The current studio’s usual vendor for this item. The Order List report groups items by this vendor.
Vendor Part Number: The vendor’s identifier.
Vendor Price: The price paid for one purchasing unit.
Quantity Per Unit: The number of usable items in one purchasing unit. A single piece is 1. A case containing 24 pieces is 24.
Quantity Per Unit affects cost and receiving. If Units On Order is 2 and Quantity Per Unit is 24, receiving the order adds 48 to On Hand.
Sellable: Allows the item to be added to a sale.
Sale Price: The price for one item at the current studio.
Tax: The tax applied when the item is sold.
Barcode: The studio barcode generated by REV23 Desktop when a manufacturer UPC is not available.
Markup / Markup Percentage: Read-only values calculated from Sale Price and the cost of one usable item.
Discount Code: The bulk-discount code applied to the item.
Commission
Section titled “Commission”Commissionable: Allows the sales employee to earn merchandise commission.
Override Employee Commission: Uses the item’s commission instead of the employee’s normal merchandise commission.
Commission Type: The override can be a fixed amount, a percentage of subtotal, or a percentage of markup.
Commission Percentage / Commission Amount: The value used by the selected commission type.
An Inventory Department can assign a default sales person. Items from that department use the default when no sales person has already been chosen.
Stock and ordering
Section titled “Stock and ordering”Stock Keeping Unit: The current studio’s SKU. It appears in Receive Order Items so similar products can be distinguished before stock is changed.
On Hand: The number of usable items in stock. For one case of 10, enter 10, not 1.
Reorder Point: The on-hand quantity at which the item should be reordered.
Reorder Units: The usual number of purchasing units ordered.
Units On Order: The purchasing units currently expected from the vendor.
Quantity In Order: A reference value calculated as Reorder Units × Quantity Per Unit.
Quantity On Order: A reference value calculated as Units On Order × Quantity Per Unit.
Use Automatic Ordering: When stock reaches the reorder point, REV23 Desktop adds the configured reorder units to Units On Order.
Use Reorder Notification: When stock reaches the reorder point, REV23 Desktop creates a task for Inventory Managers. The task completes after stock is replenished to the configured level.
Points
Section titled “Points”Override Points: Uses item-specific point rules instead of the studio defaults.
Points Type: None, Subtotal, Subtotal Multiple, or Custom.
- Subtotal awards points equal to the item’s subtotal.
- Subtotal Multiple multiplies the subtotal by Points Subtotal Multiplier.
- Custom awards the fixed Points Custom value.
Related lists
Section titled “Related lists”Locations: Shows the inventory record for each connected studio that uses the item.
Service Types: Shows rules that add or consume the item for particular services. See Service Type Inventory Items.
History: Shows each change to On Hand and the reason, including sales, manual adjustments, and received orders.
Receive an order
Section titled “Receive an order”- Open the Inventory Items list and click Receive Order Items.
- Review the item name, SKU, and Units On Order.
- Check each item that arrived.
- Click OK.
REV23 Desktop shows only current-studio items whose Units On Order is greater than zero. For every checked row, it adds Units On Order × Quantity Per Unit to On Hand, sets Units On Order to zero, and writes an Order Received history entry.
Only check an item when the full listed quantity has arrived. For a partial shipment, correct Units On Order on the inventory item before receiving it.
Other actions
Section titled “Other actions”Move To Category: Assigns the selected items to another category.
Assign Department: Assigns the selected items to another department.
Add Inventory Items To Service Types: Creates service-type inventory rules for the selected items.
Connect Inventory Items: Adds items from a connected studio to the current studio.
The Order List report can include several vendors in one run.