Template Mappings

Template mappings connect your templates to your service types. They tell REV23 Cloud which release form a customer should sign based on the service being performed.

Most studios can rely entirely on the defaults and never touch this page. Mappings become useful when you need different forms for specific services — for example, restricting certain piercings to adults only.

How Mappings Work

Mappings are set at two levels:

• Category type (root level) — Applies to every service type in that category (e.g. all piercings use the Piercing Release Form).
• Service type (specific) — Overrides the category type mapping for an individual service type (e.g. Nipple uses a restricted form instead).

When a customer selects a service, REV23 Cloud looks for the most specific mapping first. If a service type has its own mapping, that one is used. Otherwise, it falls back to the category type mapping.

Note

There is no mapping at the subcategory level. For example, you cannot map the “Genital” subcategory directly — you map each individual genital piercing service type. The Mappings view makes this easy with a Set All option that assigns a template to every service type within a subcategory at once.

Tip

Always choose the approach that requires the fewest mappings. Set the most common template at the category level, then override only the exceptions.

Default Templates

Disclaimer

The default templates provided by REV23 are intended as a starting point and are designed to cover common scenarios. They do not constitute legal advice and are not guaranteed to meet the specific requirements of your jurisdiction. You are responsible for ensuring your release forms comply with your local health department regulations, state laws, and any other applicable requirements. Consult with your local health department or legal counsel if you are unsure.

REV23 includes a set of default templates, each tailored to a service category. Each template has its own disclaimers, field visibility, and content specific to that category. See the note below for details on why we separate them.

Category	Default Template	Minors Allowed
Tattoo	Tattoo Release Form	No
Piercing	Piercing Release Form	Yes (any age with guardian)
Permanent Makeup	Permanent Makeup Release Form	No
Microblading	Microblading Release Form	No
Removal	Removal Release Form	No
Adornment	Adornment Release Form	No

One additional template is included but not mapped by default:

• Tattoo Release Form (With Guardian) — Allows minors age 16+ with a parent or guardian. Available for studios that tattoo minors.

Want to allow tattooing minors?

Swap the Tattoo category type mapping from Tattoo Release Form to Tattoo Release Form (With Guardian) and you’re set. Before doing so, review the template’s contents — particularly the guardian section, age requirements, and disclaimers — to make sure they align with your local health department requirements.

Piercing Overrides

The default piercing template allows minors of any age with a guardian — appropriate for most piercings. But some piercings should be restricted to adults. Rather than creating a complex setup, a few service type overrides handle this using the Piercing Release Form (Restricted) (adults only):

• Each genital piercing service type → Piercing Release Form (Restricted)
• Nipple → Piercing Release Form (Restricted)

Every other piercing continues to use the standard template. If you want to flip this — restrict most piercings and only allow minors for specific types like ear lobes — you would map the restricted form to the Piercing category and override just the service types you want to allow.

Can I use one template for everything?

You can, but the defaults are tailored per category — each has its own disclaimer language, field visibility, and content specific to the type of work being performed. Here is what each default template shows:

Field	Tattoo	Piercing	Microblading	PMU	Removal	Adornment
Description	Yes	—	—	—	Yes	—
Placement	Yes	—	—	—	Yes	Yes
Side	Yes	Yes	Yes	Yes	Yes	Yes
Quantity	—	Yes	—	—	—	Yes

Beyond field visibility, each template has category-specific disclaimer clauses:

• Tattoo — Artwork/stencil verification, permanent change to appearance, ink allergies, age self-declaration.
• Piercing — Jewelry selection confirmation, keloids, rejection/migration/scarring risks, sterilization of reusable equipment.
• Microblading — Semi-permanent results, fading over time, touch-up expectations, blade-specific language.
• Permanent Makeup — Long-lasting (not permanent) results, gradual fading, touch-up expectations.
• Removal — No guarantee of complete removal, ghosting/shadowing, hypopigmentation/hyperpigmentation risks, multiple sessions required.
• Adornment — Adhesive allergies, tooth gem longevity, semi-permanent with reapplication expectation.

The templates that allow minors (Piercing, Tattoo With Guardian) also include a Parent/Guardian section with additional disclaimers and require a secondary identification step for guardians.

These are just the defaults. You can modify any template’s step and field visibility, add or remove disclaimer sections, and adjust age requirements to match your studio’s needs. See Templates for details.

Multi-Studio Mappings

If you operate multiple studios, you can create studio-specific overrides on top of the global mappings. Most multi-studio setups will not need this, but it is useful when one location has different requirements.

All studios inherit the global mappings by default. In the Mappings view, you can enable studio-specific mappings for a particular studio, which adds a column for that studio’s overrides.

Example: One studio tattoos minors

Category	Global	Studio A	Studio B
Tattoo	Tattoo Release Form	Tattoo Release Form (With Guardian)	(inherits global)

Studio A overrides the Tattoo category with the guardian-enabled template. Studio B has no override, so it inherits the global mapping automatically.

Example: One studio offers laser removal

Category / Type	Global	Studio A	Studio B
Removal > Laser Removal	(none)	Removal Release Form	(none)

With no global mapping for Laser Removal and a mapping only for Studio A, the service is effectively unavailable at Studio B.

Resolution Order

When multiple studios are involved, mappings are resolved from most specific to least specific:

1. Service type (current studio)
2. Service type (global)
3. Category type (current studio)
4. Category type (global)

The first match wins.