Audit Trail

The Audit Trail, shown in REV23 Desktop as Change History, records who created or changed a record, when the change happened, and the values involved.

Each person must use their own employee account for the user name in Change History to be useful. A shared front-desk login records the shared account, not the person at the keyboard.

Review change history

1. Select or open the record.
2. Click Show Change History.
3. Review the timestamp, user, operation, property, old value, and new value.

Operations can include ObjectCreated, ObjectModified, and InitialValueAssigned. Not every internal or calculated value is presented in the same way, so use the record itself and its related history when reconstructing a workflow.

Auditing mode

Current installations use Lightweight object auditing by default. The application configuration also accepts Full and CreationOnly modes through AuditTrailObjectAuditingMode.

This is an advanced support setting, not a normal studio option. Changing it alters the amount and shape of future audit data and can increase database growth. Change it only when REV23 Support gives you a specific reason and value.

Erase old change history

Audit data grows with the database. An Administrator can use Erase Change History under Tools to permanently remove entries older than a selected date.

The cutoff must be at least one year before the current date. The operation can take a long time on a large database and cannot restore the deleted history.

Run a verified database backup first, then perform the cleanup when the studio is not using REV23 Desktop.